Special Events Manager

Catholic Memorial High School is seeking a Special Events Manager who will be responsible for the management of all special events and provide assistance in event fundraising efforts designed to engage, cultivate, solicit and steward CMH donors, current parents, prospective parents, volunteers and other stakeholders.

Essential Duties and Responsibilities:

• Responsible for the planning and execution of CMH’s signature fundraising, admissions and donor events including, but not limited to, the annual Crusader Auction, Golf Outing, biennial Athletic Hall of Fame, annual Open House, Future Leaders Forum, STEM Challenge, Catholic Schools Week Mass, Registration Night, Celebrating Lives of Service Mass, Senior Awards and Graduation, donor recognition events and other events as they arise.
  • Creates and manages event work plans and budgets to achieve annual financial goals and ensure secure financial processes.  Oversees compliance with all necessary regulations.
  • Works with the Development department to develop and execute event sponsorship strategy to ensure budgets are met.
  • Coordinates a systematic process of identifying, recruiting and supporting the event leadership including chair(s) and committee heads, and other volunteers.
  • Orients new volunteers and ensures progress through regular meetings/contact with volunteers.
  • Coordinates the promotional activities in collaboration with marketing and communication colleagues, including print and web articles, solicitations, and publications including invitations, catalogs, etc. 
  • Responsible for calling prospective donors and sponsors to solicit their support. Maintain prospect list, including contact information and tracking of outreach, responses, and in-house responsibilities.
  • Responsible for event set-up, day-of activities and cleanup and coordinates necessary participation of other CMH staff and departments.
  • Evaluates and reports outcomes and processes for continuous improvement.
  • Communicates event strategy, plan execution, prospective donor lists, obstacles and successes, and updated tracking data to Vice President of Advancement and Operations on biweekly basis.
  • Negotiates and secures contracts with vendors hired for CMH events, securing proper approvals and signatures from management.
  • Other duties as assigned.