Development Administrator

POSITION SUMMARY:

The Development Administrator works to support all activities of the Development Department at Milwaukee Repertory Theater. Reporting to the Director of Annual Giving, this full-time position provides administrative & operational support across the Development Department, including support for the Chief Development & Strategy Officer, Annual Giving, Institutional Giving, donor communications, & special events.

MAJOR DUTIES:

• Assist with scheduling & calendar coordination, including arranging internal & external meetings & appointments, donor & constituent communications, including drafting, formatting, distributing, & tracking correspondence.
• Prepare meeting materials, agendas, reports, & other documents.
• Assist with donor-related research, communications, & administrative projects.
• Assist with annual giving mailings (including preparing materials & coordinating production & distribution), donor & prospect list pulls, segmentation, distribution for annual giving solicitations & communications, tracking annual giving campaigns, solicitations, related communications, & stewardship & donor acknowledgement activities
• Provide administrative assistance for institutional giving activities, including foundations, corporations, & other institutional partners.
• Assist with compiling information & materials for grant applications, reports, & donor/institutional communications.
• Support Milwaukee Rep’s Gala Auction Committee coordinating meeting schedules, communications, materials, & follow-up for committee meetings.
• Assist with tracking auction items, donor information, solicitations, & related documentation including communication with auction donors, committee members, & internal staff, events, including registration, guest communications, & other event needs.
• Serve as a welcoming & professional point of contact for donors, board members, & other Development constituents.

QUALIFICATIONS

• Ability to communicate effectively with donors, board members, colleagues, & community partners.
• Experience with or ability to learn donor databases/CRM systems; Tessitura experience preferred.
• Ability to manage multiple projects, prioritize competing deadlines, & follow through on assignments.
• Availability to work a schedule that includes occasional evenings and/or weekends during Development events.
• Knowledge of Microsoft Office Suite.
• Ability to process & handle confidential donor & organizational information with complete discretion.