Development Assistant – Major Gifts - Children's Hospital of Wisconsin

AFP SE WI Administrator
July 18, 2019

Children’s Hospital of Wisconsin Foundation

Thank you for your interest in potentially joining the Children’s Hospital of Wisconsin Foundation team! Our core focus is to help kids live full lives by galvanizing the community’s generosity, volunteerism and advocacy. By living our core values of optimism, consistency, ownership, being donor-centered and practicing gratitude, we are on a pathway to raise $40 million annually and elevate Children’s as the premier cause throughout Wisconsin. Each teammate plays a critical role in realizing this focus and we look forward to exploring how your professional background, career aspirations and passion for our efforts may assist us in the future. 


Provides support to multiple major, planned and annual gift officers through the coordination of fund raising projects, accurately documenting donor interactions and performing administrative tasks, including scheduling and file maintenance. Acts as an agent for the gift officers by communicating information to appropriate sources and/or obtaining necessary information from those sources to include donors, board members and volunteer groups.


Responsible for assisting the Development Team in prospect management and oversight of portfolio maintenance. 


Reports To:                Development Director, Principal Gifts

Direct Reports:          N/A

Indirect Reports:       N/A

Collaborates With:    Vice President, Development, all gift officers on Development team, Portfolio Management Coordinator, Prospect Researcher, Marketing and Communication team, Stewardship team, and Events team


  • Exhibits guiding behaviors that reflect Children’s values and support our mission and vision.
  • Supports gift officers in portfolio maintenance, ensuring relationship manager assignments are up-to-date and accurate in Raiser’s Edge.
  • Tracks all gift officer and donor/prospect interactions and ensures accurate reflection of all constituent engagement in Raiser’s Edge.
  • Supports prospect meeting coordination, including preparing meeting materials and executing meeting logistics.
  • Supports internal meeting scheduling for Development Team Meetings, strategy sessions, etc. as appropriate.
  • Interfaces with CEO Office and other executive assistants on scheduling internal meetings to develop and prepare for major and principal gift solicitations.
  • Utilizes IS approved software for drafting, typing or transcribing reports, letters, memos and other correspondence and for database management.
  • Answers and screens phone calls and processes mail.
  • Creates, organizes and maintains hard copy and computer files, including financial and project records as appropriate.
  • Demonstrates initiative in problem-solving and planning.  Makes appropriate independent decisions when necessary in gift officers’ absence.
  • Provides project coordination of fund raising activities or events including mailings, printing, volunteer coordination, etc. and attends events as requested.
  • Performs miscellaneous project work and other duties as assigned.


  • High school education or equivalent.   College coursework helpful.
  • Two years of related office administrative or clerical support experience required.
  • Ability to maintain the highest level of confidentiality when handling donor information. Ability to prioritize and organize workload to meet daily demands, as well as, respond to urgent situations.
  • Excellent interpersonal, prioritization and organization skills.  Ability to communicate effectively with employees, board members, volunteers, etc.
  • Process-oriented, ability to work efficiently and with accuracy.
  • Proficient in using word processing and other software packages, including Excel and Outlook.  Raiser’s Edge experience desired.
  • Ability to type 50 words per minute preferred.


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