Director of Alumnae Relations - Mount Mary University

AFP SE WI Administrator
June 6, 2019

Position Summary:

The Director of Alumnae Relations is responsible for the strategic engagement of alumnae to strengthen relationships with the University that help achieve advancement goals.

Primary Responsibilities:  

  • Develop and implement alumnae relations plan that supports the Alumnae & Donor Relations department plan and the university’s strategic plan;
  • Create and foster relationships on behalf of the university with a wide range of alumnae; maintain regular communication with alumnae via personal contact, email blasts, alumnae web pages, and print publications;
  • Collaborate closely with Donor Relations colleagues to increase annual giving of alumnae; routinely identify and qualify alumnae prospects for gifts;
  • Work closely with the Alumnae Association board of directors and other committee chairs to foster relationships and provide strong leadership to align their work with university goals, and continually recruit for alumnae leadership;
  • Lead alumnae activities and events such as the Starving Artists’ Show, Christmas luncheons, reunion, and other alumnae gatherings and initiatives;
  • Ensure accurate and complete alumnae database records; capture contact, biographical and career information of alumnae via surveys, projects, correspondence, website, postal returns, etc.;
  • Educate graduating students about alumnae benefits and engage them in programs and the Association;
  • Collaborate with the Alumnae & Donor Relations team and other university departments such as marketing & communications, catering, building & grounds, admissions, and student affairs;
  • Manage the Alumnae Relations budgets;
  • Raise funds for select special projects and coordinate events in collaboration with Donor Relations colleagues;
  • Build and manage a strong volunteer base to maximize results and strengthen alumnae relationships;
  • Supervise the Donor & Alumnae Relations specialist and student worker/s;
  • Support other university initiatives and events as assigned;
  • Other duties as assigned.


  • Demonstrated success in fostering productive relationships with volunteers, donors and developing volunteer leadership
  • Excellent communication and interpersonal skills, together with the ability to work collaboratively and courteously with colleagues throughout the organization, Alumnae Association, other constituents, and the public
  • The demonstrated ability to strategize, implement and build constituency programs and activities, along with a talent for motivating volunteers
  • Strong verbal and written communication, planning and organizational skills
  • Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a team environment to achieve institutional goals
  • High professional and ethical standards for handling confidential information
  • Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines
  • Experience with Microsoft Office Suite, and Raisers’ Edge a plus
  • Ability to travel and work evenings and weekends as needed
  • Bachelor's degree


  • To perform this job successfully, an individual must be able to perform each primary duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform primary functions.

Physical Demands:

  • May be required to lift up to 20 lbs.
  • Must reach, bend, stoop, lift
  • Must sit, walk or stand
  • Some repetitive motion may be required

Working Conditions:  

  • Varying workflow; sometimes stressful with high workload times of the year
  • Occasional evening or weekend commitments
  • Must be willing to travel occasionally
  • Must have mode of transportation to meet with alumnae

Mount Mary University practices equal opportunity employment as part of our ongoing commitment to diversity in our workplace. 


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