Events Coordinator-30181 - Children's Hospital of Wisconsin

AFP SE WI Administrator
May 16, 2018


Coordinates events and activities that contribute to overall Department and Foundation goals and objectives.


  • Exhibits guiding behaviors that reflect Children’s values and support our mission and vision.
  • Partners with key areas in the foundation on event execution.
  • Plans, coordinates and evaluates all assigned events/activities, including drafting budget goals, objectives and time lines and submits for manager approval. 
  • Collaborates on financial support in the form of corporate and individual contributions in order to obtain underwriting assistance and in-kind donations for assigned special events/activities for the purpose of controlling expenses and maximizing revenue.
  • Under the direction of the event leadership, works collaboratively across departments to develop new tactics to engage identified event donors and volunteers for further engagement.
  • Provides project coordination of special functions and attends events as requested.
  • Provides staff support to assigned individuals, groups, organizations, corporations and committees that develop and organize events/activities.
  • Develops positive work-oriented relationships with sponsors, vendors, and volunteers to cultivate continued and increased support/involvement.
  • Coordinates sponsor and volunteer acknowledgment and recognition for assigned events/activities.
  • Develops promotional materials, brochures, newsletters, videos associated with assigned events/activities and submits for appropriate manager(s) approval.  Collaborates with marketing department to arrange publicity and promotion of assigned events/activities when appropriate.
  • Tracks donor contacts and cultivation activities utilizing Foundation and IS approved donor/prospect database.
  • Represents and speaks for health system as appropriate.
  • Performs other duties as assigned.


  • Requires a bachelor’s degree and one year special events and volunteer management experience OR five years of special events and volunteer management experience.
  • Professional experience in a grassroots organization helpful, but not required.
  • Demonstrates initiative and problem solving in absence of supervisor(s).  Demonstrates ability to make independent decisions as necessary.
  • Excellent written and verbal communication skills, as well as interpersonal skills.
  • Excellent organizational and problem solving skills, as well as creative ability.
  • Ability to sit, walk and stand for extended periods of time while performing functions of position.
  • Ability to lift and carry up to 50 pounds during special events functions which is approximately 10% of the time.


  • Normal office environment where there is no reasonable potential of being exposed to blood or other high risk body fluids.
  • Responsibilities will often require working on some evenings and weekends and may also take incumbent away from the premises where there may be exposure to variable weather conditions.
  • Travel may be required to transport event materials, etc.


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